- Motions from the Floor will be accepted for consideration by the Agenda Committee until Monday, June 15, 2026.
- The submission deadline for Agenda Items to be included in the 2026 Conference Agenda Packet was January 15, 2026.
GUIDELINES FOR WRITING A CONFERENCE AGENDA ITEM
Agenda Items are submitted to the Conference Agenda Committee for inclusion on the Agenda for the Conference four months prior to the actual event.
They should adhere to the following format and should provide enough information for the item to be understood:
- All submitted Agenda Items and Motions from the floor shall reference the specific section(s), chapter(s), and paragraph(s) indicating exactly where to add, change or delete language in the Service Manual, or anywhere else where changes are to be made, as applicable.
- Language to be removed shall be shown as strikeout with bolded, red color, strike-through text:
example - Language to be added shall be shown in brackets with bolded, purple color text: [example]
- Language to be removed shall be shown as strikeout with bolded, red color, strike-through text:
The function of an Agenda Item is not to direct a particular MA World Services committee to take on any specified project. Instead, any member interested in forwarding any particular project is encouraged to participate actively in the relevant committee.
PARTS OF AN AGENDA ITEM
TITLE: A brief title that sums up the intent of the Item.
SUBMITTED BY: This may be an individual (with or without a title, i.e. “Delegate” or “member of District ___”), a group, a committee, or anonymous.
BACKGROUND/ORIGIN: A concise explanation of the rationale behind the proposed Motion, including any history that may be necessary to understand the context of the proposition and what is hoped to be achieved if the motion passes.
MOTION: The actual language of the Motion, which precisely states the action to be taken. (An Agenda Item may contain multiple Motions.)
Note: In order for any Work (defined as any artistic work or composition including, but not limited to, text, graphics, audio, and/or video) to be considered for voting as Conference-approved, it must be presented in its entirety to the Conference Body. If further editing of the Work is deemed to be appropriate, the Motion to seek Conference approval shall be either withdrawn or tabled until such time as the edits have been completed and the revised version of the Work becomes available in its entirety.
SAMPLE AGENDA ITEM
(For demonstration purposes only, this is an abridged version of a previous Conference Motion):
TITLE: Annual Conference to be held Remotely
SUBMITTED BY: Lyle D., A Member of District 99
BACKGROUND/ORIGIN: Since Covid-19 the Conference has been held online exclusively. Our Service Manual has not been updated to reflect that reality. This motion seeks to make it clear that from now on the Conference shall be held online.
MOTION: That the following text be amended within Service Manual, version 8.1 page 51, Conference Charter, Section 9. The World Service Conference:
FROM:
The Conference shall meet yearly. [Additional] Special meetings [of the Conference Body] may be called when necessary. In the absence of action by the Conference Body two years in advance determining an in-person location, the [The] Conference shall be hosted by MA World Services and held solely remotely, using a virtual platform, accessible through computers, tablets, and smartphones.
TO:
The Conference shall meet yearly. Additional meetings of the Conference Body may be called when necessary. The Conference shall be hosted by MA World Services and held remotely, using a virtual platform, accessible through computers, tablets, and smartphones.